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Conservatory Office Manager-E_Camp-Overnight-711

AOK - Welling, OK 23122 E. SALVATION ROAD 74471, WELLING, Oklahoma, United States of America Req #5703
Wednesday, January 30, 2019

The Salvation Army, an internationally recognized non-profit, faith based organization, has a job opening for a Camp Music Conservatory Office Manager for the Arkansas and Oklahoma Conservatory of Music and Arts, located in Welling, OK.

Job Summary

This is a summer position at Camp Heart O’ Hills. Dates of employment are June 4, 2019 – July 14, 2019. This position summary should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this position summary.

Performs a variety of clerical and secretarial work necessary for the smooth operation of the Conservatory camp office; Processes a variety of routine paperwork necessary for office operations; files and records information; answers the telephone and provides general information regarding the office operations and/or services; processing incoming/outgoing mail; Maintains a clean an organized office space that serves as a functional work space and resource library for staff. Maintains a clean and organized office space; Takes detailed minutes of all meetings.

Prepares, types, and processes correspondence, statistics, forms, invoices, bulletin, schedules, programs, etc.; ensures the accuracy, completeness, and timeliness of the same;  Prepares and maintains office records, calendars, databases, journals, books, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records;  researches office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.

Answers telephone in a courteous and tactful manner; provides accurate and complete information regarding the office operations and/or services; receives, sorts, collates and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail; Performs routine filing of a variety of correspondence, forms, records, music publications, and documents; maintains and utilizes the filing system; ensures the files are maintained in an organized and efficient manner; Photocopies, prints, and/or shreds a variety of items including sheet music, correspondence, forms, reports, and documents.

Orders office supplies to ensure the inventory is maintained at a level to meet the needs of the department; orders equipment and any other special items required for the office operations including supplies for the photocopy machine; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible; Prepares service requests for office machine and computer repairs; Coordinates arrangements for routine meetings; ensures that meeting rooms are properly set-up and cleaned before and after meetings; prepares food and drink as necessary; Participate enthusiastically as a member of the camp staff team to deliver and supervise evening programs, special events, overnights and other camp activities and functions;  Sit with camper tables during meals and serve as a table monitor when needed;  Keep personal living quarters neat, clean and ready for inspection; Be available to participate and assist with camp programs and activities as directed by the Conservatory Director.

 

Knowledge, Skills, and Abilities

Knowledge of general office practices and procedures;  Knowledge of effective and efficient record-keeping and bookkeeping practices and procedures;  Knowledge of the English language including proper grammar and punctuation;  Knowledge of basic mathematics;  Ability to learn and become proficient in specific computer software; Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner;  Ability to answer the telephone in a courteous and tactful manner;  Ability to maintain the confidential nature of the work;  Ability to follow instructions, plan and organize work, and work under limited supervision. 

Education and Experience
One year experience administering and developing youth programs preferred, OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Licenses and Certifications

CPR and First Aid Certified. Training will be provided at camp.

 

Physical Requirements and Working Conditions

Ability to communicate, work with, and provide necessary instruction to campers and staff;  Ability to observe camper and staff behavior, assess its appropriateness, enforce appropriate safety regulations and emergency procedures, and apply appropriate behavior-management techniques;  Visual and auditory ability to identify and respond to environmental and other hazards related to the activity;  Physical ability to respond appropriately to situations requiring first aid;  Must be able to assist campers in an emergency (fire, evacuation, illness, or injury) and possess strength and endurance required to maintain constant supervision of campers;  Some physical requirements of this position could be climbing, standing, some bending, stooping, and stretching. Eye-hand coordination and manual dexterity to manipulate activities are required. Requires normal range of hearing and eyesight to record, prepare, and communicate appropriate camper activities/programs and the ability to lift up to 50 lbs. Have a willingness to live in a camp setting and work irregular hours delivering a program in the facility available. The conservatory schedule operates 7 days a week, and all staff members are expected to be available for duty at all times unless otherwise noted by the Conservatory Director. Operate with daily exposure to the sun and heat and varying environmental conditions.

 

Additional Information

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

 

To apply, please select the “Apply Now” icon at the bottom of this posting.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Other details

  • Job Family AOK-EXEMPT
  • Pay Type Salary
  • Employment Indicator Seasonal
  • Job Start Date Tuesday, June 4, 2019
  • Job End Date Sunday, July 14, 2019
  • AOK - Welling, OK 23122 E. SALVATION ROAD 74471, WELLING, Oklahoma, United States of America