Apply Now

Elementary Program K-5 Administrative Assistant

Philadelphia, PA, USA Req #199
Thursday, April 4, 2019


The mission of the Project HOME community is to empower adults, children, and families to break the cycle of homelessness and poverty, to alleviate the underlying causes of poverty, and to enable all of us to attain our fullest potential as individuals and as members of the broader society. We strive to create a safe and respectful environment where we support each other in our struggles for self-esteem, recovery, and the confidence to move toward self-actualization.

Project HOME achieves its mission through a continuum of services comprised of street outreach, a range of supportive housing, and comprehensive services. We address the root causes of homelessness through neighborhood-based affordable housing, economic development, and environmental enhancement programs, as well as through providing access to employment opportunities; adult and youth education; and health care.

Project HOME is committed to social and political advocacy. An integral part of our work is education about the realities of homelessness and poverty and vigorous advocacy on behalf of and with homeless and low-income persons for more just and humane public policies.

Project HOME is committed to nurturing a spirit of community among persons from all walks of life, all of whom have a role to play in making this a more just and compassionate society.



The work of Project HOME is rooted in our strong spiritual conviction of the dignity of each person.

We believe that all persons are entitled to decent, affordable housing and access to quality education, employment, and health care.

We believe in the transformational power of building relationships and community as the ultimate answer to the degradation of homelessness and poverty.

We believe that working to end homelessness and poverty enhances the quality of life for everyone in our community.

We believe that the critical resources entrusted to us to achieve our mission must be managed honorably and professionally.

  • Job Summary: Assist the K-8 Program Manager of the Honickman Learning Center and Comcast Technology Labs with the day-to-day administrative and programmatic duties. Duties are to be completed in a timely manner with attention to detail, accuracy and a high level of professionalism.  Administrative duties are completed before engaging in programmatic tasks. 

    Essential Duties and Responsibilities:

    Program Support:

    • Develop positive relationships with youth and parents.

    • Publicize the After School program and distribute applications and information about the program to families; perform outreach at community events, leaflet neighborhood and schools and provide general support to implement the K-8 After School recruitment plan

    • Food ordering, prep, servicing, tracking and reporting after school snacks and camp meals.

    • Ensure each class Binder meets OST contract requirements. (Sign in sheets, Allergy List, Emergency Contact List, etc.)

    • Take daily student count and conducting daily Absentee calls from 4pm and 5:30 pm.

    • Ensuring Dismissal & Safety Procedures and Protocols are followed daily.

    • Support and help coordinate parent meetings and conducting outreach.

    • Assist with arranging and supervising field trips.

    • Assist with student transportation, as required.

    • Be available for occasional weekend or evening activities.

    • Provide coverage at the Receptionist Desk when needed, including handling incoming phone calls, HLC security and interaction with clients/guests.


    Administrative Support:

    • Responsibly handle confidential student and staff files.

    • Organize and maintain an efficient filing system for student, staff and program records.

    • Collect and process new registrations for K-8 ensuring applications are complete and all families provide proof of application to CCIS prior to enrollment. 

    • Collect fees as a designee of Program Manager, and in that role abide by all expectations as listed in the “Collection of Fees and Events Rents” policy and procedures.

    • Maintaining accurate account/record of CCIS eligibility on file and submitting monthly CCIS invoices.

    • Assist Program Managers in processing and maintaining all DPW, OST contract and DHS licensing documentation required to be maintained for students, staff and program.

    • Submit all required student, staff and program data to PHMC via PCAPS and maintain PHMC database for K-8 and Teens, including K-8 and Teen Program invoicing.

    • Accurately input attendance for K-8 into ETO each day. Assist with set up and update of K-8 student records in ETO, including demographics, forms, assessments, and outcomes as needed specific for the K-8 program ETO, including demographics, forms, assessments, and outcomes as needed specific for the K-8 program

    • Perform other duties, as requested


    Minimum Qualifications: 

    • Associates or Bachelor’s Degree

    • Minimum 2 Years after school program/administrative experience

    • Ability to work well with a wide variety of people

    • Excellent verbal and written communication skills

    • Strong computer skills (Excel, Word, email, internet)

    • Database experience (data entry, data management, and creation of reports)

    • Excellent organizational skills

    • Ability to work independently and collaboratively

    • Ability to adapt to changing work assignments and to function effectively in a high pressure short deadline environment


    Preferred Qualifications:

    • Valid driver’s license



    Project HOME is an Equal Opportunity Employer. All offers of employment are contingent on successful completion of a drug screen and background checks.


    Project HOME reserves the right to revise or change job duties and responsibilities as needed. This job description is not meant to be an all-inclusive statement of the duties and responsibilities of the job nor does it constitute a written or implied contract.


Other details

  • Pay Type Hourly
  • Philadelphia, PA, USA