Executive Assistant

EGS may provide an advanced level of executive support to various executives with complex organizational responsibilities. The Executive Assistant (EA) serves as the primary support and acts as a liaison between the executive and NCIRD Center Director. The EA will:

• Complete assigned non-routine tasks to meet goals and may work in a team environment. The level of support requires a good understanding to the executive's organization, along with the business knowledge to communicate and work effectively with the executive's organization and clients. 
• Prepare a range of non-routine correspondence according to company guidelines for signature by executive (i.e. brand compliance, proof reading materials for consistency grammar and spelling), Compile process and analyze data based on research objectives and prepare reports. Arrange and coordinate meeting/conference in liaison with the meeting and events planning team when applicable. Handle routine and non- routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executives). 
• Perform follow up on action and items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate. Coordinate work with third-party suppliers-both internal and external to address support needs and issues on behalf of the executive. 
• Arrange conference calls, video conferences or data conferences occasionally involving a global audience. Anticipate travel needs of executives and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive's availability and obligations. Support with travel documentation and procedures (itineraries, visa/passports procedures). 
• Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary. 
• Review and sort paper-based and electronic mail, identifying actions required and taking action where appropriate. Assist with miscellaneous complex administrative tasks voicemail/email distribution lists, may handle time and expense report. 
• Control potential complex calendar/diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed. 
• Establish or maintain professional working relationships with executive's clients and their EA's. 
• Provide telephone support (i.e. answer calls promptly and courteously). Act as executive representative to independently handle calls. Record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines. 
• Maintain voicemail and email distribution lists. 

The preferred candidate will have 5-7 years of prior CDC executive level support experience, expertise with Microsoft Office, especially calendar management, and experience with CDC SOP’s and administrative systems.